Administrative Assistant

Job Location:  Wilton, CT

Position Summary:

The Administrative Assistant should enjoy working in a fast-paced, dynamic environment and juggling a large number of priorities. The ideal candidate would have the ability to manage a variety of administrative tasks on a daily basis. 

Position Requirements:

• Proficiency in Outlook, Excel, and Word, along with a general comfort level with learning and using new software tools
• Prior administrative experience
• Exceptional organizational skills; ability to prioritize multiple, sometimes competing, tasks without sacrificing the quality of work
• Excellent verbal and written communication skills
• Team player who is professional and has strong attention to detail

Responsibilities:

• Proactively managing and maintaining Outlook calendar for Manager including questioning attendance requests; executing on heavy scheduling demands from internal and external parties; communicating with meeting attendees re. scheduling delays and changes
• Being pro-active in identifying areas in which he/she can leverage responsibilities for the Senior Manager
• Acting as a liaison between the departments
• Developing an understanding of the Manager’s responsibilities in order to proactively coordinate activities and priorities
• Assisting in preparing for meetings and events; this involves coordinating meeting logistics, liaising between conference room coordinators to book meeting conference rooms, arranging food/refreshments, and ensuring the production of appropriate materials (this includes Department meetings, Management meetings, and interviews)